Opportunities @ Artscape

On this page, you will find all job postings current at Artscape, as well as calls for proposals and documents related to opportunities to get involved. 

Artscape is an equal opportunity employer and is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, programs and services.

We thank all applicants for their interest in working at Artscape; however, only those being considered for an interview will be contacted. No telephone calls please. If you apply by email, you will receive an automatic acknowledgment of receipt.

Opportunities Currently Available

Organization Information


 

Events & Sales Manager, Artscape Sandbox

 

Position Type: Full-time salaried position
Location: Artscape Sandbox, 301 Adelaide Street West
Start Date: October 2016
Application Deadline: Monday, October 3, 2016 by 5 PM

Artscape is currently seeking an Events & Sales Manager to join the Artscape Sandbox team. Reporting to the Managing Director, Artscape Youngplace and Artscape Sandbox, and working closely with staff, clients and the local community, the Events & Sales Manager is responsible for meeting financial and operational event services goals at Artscape Sandbox.  This is a full-time position working 37.5 hours per week. The work schedule will vary and will include some evenings and weekends.

Located in a 6,000 sq. ft. main-floor space at 301 Adelaide Street West, Artscape Sandbox offers Toronto a unique downtown performance and event space ideal for creative projects, performances, film screenings, rehearsals, exhibitions, classes, meetings, and private and public events.  Run as a social enterprise, Artscape Sandbox offers creation and presentation space for a wide range of professional arts practices including theatre, music, dance and visual art exhibitions, while welcoming corporate and private client receptions, meetings, vendor events and other social gatherings. 

The Events & Sales Manager is responsible for all event management, staffing and sales administration as well as nurturing partnerships and special initiatives. The Events & Sales Manager secures and processes bookings and ensures accurate financial reconciliation of all events, as well as collaborates with the Artscape Marketing Manager on venue promotions, and with the Technical Director on detailed client planning to ensure the success of each booking. Direct reports include the Events & Sales Coordinator and part-time Venue Supervisors.

The Events & Sales Manager will represent Artscape Sandbox in a positive and professional manner with the building’s artists, program participants, colleagues in other arts organizations, community members and volunteers.

 

RESPONSIBILITIES

  • Achieving sales target through the development and implementation of venue marketing and sales initiatives for existing and potential clients
  • Managing and conducting canvassing and cold-calls to increase effective working prospects; responding to inquiries and giving tours of spaces
  • Managing the booking, payment processing, financial reporting and organization of rentals and event services; creating and maintaining program systems, databases and budgets
  • Preparing spaces for upcoming rentals, including collaborating with the Technical Director to coordinating deliveries, staffing, décor and equipment 
  • Managing support staff schedules and task assignment  to ensure conformance with department objectives and goals
  • Supervising events, receptions and community programs
  • Providing post-event analysis, budget recaps and participant feedback
  • Working closely with event services teams at other properties to strengthen communication protocols, partnerships and operating procedures, including shared vendor coordination, client tracking systems, and business reporting
  • Working closely with department managers and the communications department to effectively promote events and achieve overall organizational goals
  • Supervising, directing, and coordinating the activities of personnel, subcontractors and vendors as required
  • Managing the Community and Programming Advisory and other community access initiatives
  • Representing Artscape at meetings and events as requested
  • Other duties as assigned

 

QUALIFICATIONS

Experience

  • Post-secondary degree or diploma in a related field, or equivalent in experience
  • Event Management: at least five years’ experience in event management;  meeting the needs of a wide variety of clients and other stakeholders with superb organization and customer service skills, preferably in a dedicated venue
  • Staff Management:  at least two years supervising and training staff
  • Sales or Marketing experience: at least three years’ experience in sales or marketing, preferably in a venue-related business 
  • Demonstrated administrative, financial and computer skills; establishing and meeting annual operating budgets; spreadsheet and database experience is essential
  • Smartserve Certification is essential, as well as familiarity with food handling/catering requirements, production/technical/equipment needs and industry best practices

Personal Skills

  • Attention to detail and passion for administration
  • Vision and creativity: ability to embrace an ambitious vision and bring it to life as well as trouble-shoot and solve problems under pressure
  • Communications: strong ability to connect with clients, the community and stakeholders to establish positive and productive ongoing relationships
  • High performance mentality: ability to thrive in a fast-paced environment with ambitious goals and multiple priorities
  • Superior time management
  • Willing to work flexible hours

 

Application Deadline: Monday, October 3, 2016 by 5 PM

TO APPLY

Please respond with:

  1. a cover letter outlining the qualifications and experience you would bring to the position and where you saw the job posting
  2. your salary expectations
  3. a resume

Incomplete submissions will not be considered.

 

Applications will be received in confidence by mail or email only:

Attention: Human Resources, Events & Sales Manager, Artscape Sandbox
Artscape
Suite 224, 171 East Liberty Street
Toronto, ON M6K 3P6

careers@artscape.ca (please note your name and the job title in the email subject line)

Artscape is an equal opportunity employer and is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, programs and services.

ABOUT ARTSCAPE

 

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Venue Supervisors
Artscape Wychwood Barns, Artscape Sandbox and Daniels Spectrum

 

Position Type: Part-time, hourly
Remuneration: $14-18/hr, minimum 4 hour shifts
Locations:

  • Artscape Wychwood Barns, 601 Christie Street, Toronto
  • Artscape Sandbox, 301 Adelaide St West, Toronto
  • Daniels Spectrum, 585 Dundas St East, Toronto

Start Date: October 2016
Application Deadline:  Monday, October 3, 2016

 

Artscape is seeking six candidates for part-time occasional work to support event venue services at three of Artscape’s community cultural hubs: Artscape Wychwood Barns (Christie Street and St. Clair Avenue West); Artscape Sandbox (Adelaide St. W. and Spadina Ave.) and Daniels Spectrum (Dundas St East and Parliament St.).  Events that require venue supervisors include performances, conferences, weddings, community activities, private social and corporate events.  Learn more about Artscape’s event venue business at www.artscapeeventvenues.ca

Reporting to the Events & Sales Manager(s) at each of Artscape’s community cultural hubs, the Venue Supervisor is responsible for ensuring events at Artscape Event Venues are safe, welcoming and successful and that the client experience is positive. The Venue Supervisor is integral to the success of events at the venue. The work schedule varies in length and may include weekends and/or evenings and/or night shifts depending on the nature of the event. Shifts are a minimum of four hours, based on the assigned role.

 

RESPONSIBILITIES

  • Opening and securing premises before and after the event, and supervision during event production
  • Ensuring that the venue is run in a safe, orderly and disciplined manner in accordance with the conditions of all health and safety, fire, and building regulations, as well as Artscape procedures that include, but are not limited to: liquor licences, fire code/fire lane policy, sound restrictions, health & safety requirements, City of Toronto Park policies
  • Ensuring operational and service checklists are completed thoroughly and with attention to detail
  • Ensuring clients/tenants/caterers/vendors are fully informed of, and adhere to, event and facility policies and procedures
  • Ensuring the secure and safe keeping of stock, goods and equipment
  • Providing and/or monitoring bartending services in accordance with the laws of Ontario, Smart Serve and Artscape protocols
  • Providing set-up/tear-down duties as assigned, and as per client requirements
  • Ensuring that a high level of cleanliness, safety, and hygiene is maintained in the event space(s) and associated areas, including kitchens and washrooms, and identifying hazards and problems if they arise
  • Monitoring, supervising, and reporting back on the work of the security staff and all other contracted staff/vendors
  • Ensuring garbage is disposed of properly and clients/tenants/vendors/caterers adhere to the green/garbage/recycling policy of the facility
  • Adhering to uniform requirements as communicated (i.e. blacks/casual etc.)
  • Ensuring seamless shift changes
  • Submitting an event report electronically after each event to the Managing Director and/or the Events & Sales Manager(s) and reporting any incidents
  • Contacting the Events & Sales Manager(s) in the event of an emergency
  • Confidently and professionally representing Artscape, and communicating our mission and mandate upon request
  • Other duties as required

 

QUALIFICATIONS

Experience

  • Extensive knowledge of food safety, event service and hospitality industry
  • Smart Serve certified considered an asset
  • Basic computer skills
  • Time management, office administration and organizational skills
  • Proven customer service skills
  • Food Handler’s Certificate considered an asset

 

Personal Skills

  • Excellent interpersonal skills
  • Demonstrated ability to deal effectively with a variety of people and resolve conflict when necessary
  • Maintaining a calm demeanor when dealing with clients/tenants/vendors/caterers
  • Professional appearance and demeanor and a positive and proactive attitude
  • Demonstrated flexibility, dependability and a high level of team and service orientation
  • Ability to multi-task effectively
  • Work well in a fast-paced, self-motivated environment

 

Physical Demands

  • Ability to lift up to 50 lbs
  • Ability to continuously stand and walk; bend and reach

 

Application Deadline: Monday, October 3, 2016 by 5 PM

 

TO APPLY

Please respond with:

  1. a cover letter outlining the qualifications and experience you would bring to the position and indicate clearly, by name, which venue you would prefer to work at. If you do not have a preference or are interested in more than one venue please indicate as such
  2. a resume

Incomplete submissions will not be considered.

 

Applications will be received in confidence by mail or email only:

Attention: Human Resources, Venue Supervisors, Artscape Wychwood Barns, Artscape Sandbox and Daniels Spectrum
Artscape
Suite 224, 171 East Liberty Street
Toronto, ON M6K 3P6

careers@artscape.ca (please note your name and the job title in the email subject line)

Artscape is an equal opportunity employer and is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, programs and services.

 

ABOUT ARTSCAPE

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About Artscape

Artscape is a not-for-profit urban development organization that makes space for creativity and transforms communities. Since its beginning in 1986, Artscape has become recognized as an international leader in creative placemaking, a practice that leverages the power of art, culture and creativity to catalyze change, growth and transformation in communities. Artscape achieves its mission through developing and managing 10 unique cultural facilities—including community cultural hubs, multi-purpose creative spaces and artist live/work projects—and by delivering programs and services that create the conditions for artists to thrive.

Every day, Artscape spaces come alive with the ideas and passion of the 116 organizations and 2,300+ people who work and/or live within our portfolio of buildings. Thirty-two public venues pulse with the energy of the 247,000+ people who take part in exhibitions and performances annually and the thousands more who participate in our programs, tenant-driven activities and city-wide events. Every year, we deliver a plethora of benefits including millions in economic savings to the community.

These benefits include:

  • $3.6 million in savings passed on to Artscape artists and organizations on annual commercial and residential occupancy costs
  • Rental rates for artists and not-for-profit organizations 58% lower than gross average rates for commercial spaces in downtown and midtown
  • Over $1 million in annual subsidies to community groups and not-for-profit organizations to access Artscape event venue spaces

Our success is driven by our ability to work effectively across disciplines to align values, leadership, investment and public policy. We work constantly to expand our portfolio, share our expertise and advance the field, offering training, mentoring and coaching, and learning opportunities through our Creative Placemaking Lab and tools and resources on ArtscapeDIY.ca.

Get all the details on Artscape’s creative placemaking initiatives in Momentum, our annual publication available on our website.

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